To,
The Registrar of Societies,
C.P.O. Building, Kashmiri Gate
Delhi – 110006.
Sub :- Regarding Registration Of The Society Named
‘CONTRACT BRIDGE ASSOCIATION’.
Sir,
I
am submitting herewith the necessary documents in respect of the registration of
the above named society.
You
are therefore requested to register the above named society under Societies
registration Act 1860, as applicable to the N.C.T. of Delhi.
Thanking
you,
Yours
faithfully,
DELHI.
PRESIDENT
Memorandum
of Association of :- CONTRACT BRIDGE Association
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1.
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Name of the Society
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:
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The
Names of the society shall be CONTRACT BRIDGE ASSOCIATION hereinafter referred to as the CBA.
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2.
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Registered Office
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:
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The
Registered Office of the Society shall remain in the National Capital
Territory of Delhi, at present it is at :
61, Friends Colony (East)
New Delhi - 110065
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3.
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Jurisdiction
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:
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The jurisdiction of the
Society shall extend to all states of India and include union territories
constituting the Union of India.
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4.
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Official
Language
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:
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The Official Language of
the CBA shall be English or such other language as may be formally adopted by
the Executive Committee hereinafter.
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5.
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Aims and Objectives
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:
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The Aims and Objectives for which the society is
established shall be as under :
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a)
To promote and develop the
game of bridge in Delhi and all States of India including Union territories
constituted by the Union of India
b)
To affiliate and continue
to remain affiliated to the World Bridge Federation and also to the zonal body
constituted under the World Bridge Federation Regulation.
c)
To nominate or appoint
representatives on the World Bridge Federation and international, zonal or
statutory body under it.
d)
To organize and control the
game of bridge in India particularly with reference to the rules and
regulations for the conduct of the game.
e)
To promote the formation of
new State, Union territory, and District level organizations in unaffiliated
States, and to affiliate them as well as organizations having an all –India
character to the CBA in accordance with the Rules and Regulations of the CBA.
f)
To co-ordinate Inter-State
activities in respect of the game of bridge including holding of inter-state
and zonal tournaments and arranging Inter- Organizational and National
Champion-ships.
g)
To arrange, conduct and
manage International Bridge Championships, matches, and tournaments in any part
of India and to assist and to collaborate in the conduct and management of
International and Zonal Championships, matches, and tournaments in any part of
the World.
h)
To select teams and players
to represent India and to promote, control and finance visits abroad by such
teams and players.
i)
To promote, control and if
necessary to finance the visits to
India of foreign teams and players.
j)
To adopt, publish and
maintain laws relating to the game as adopted or sanctioned by the World Bridge
Federation and make additions or alterations thereto if and when necessary, and
to make Rules and Regulations for the purpose of the CBA.
k)
To maintain or cause to
maintain a Register of players and prescribe conditions and fees for
registration of such players.
l)
To make rules and by-laws
for the appointment of tournament Directors and to draw up a panel of these
Directors under various classifications and categories.
m)
To collect funds for the
purpose of the CBA and to use such funds in such manner as may be considered
desirable for the promotion of the objects of the CBA.
n)
To sell, mortgage,
exchange, dispose of or otherwise deal with any part of the property of the CBA
for the benefit of the CBA.
o)
To borrow monies and raise
funds or secure the payment of monies in such manner and on such terms as may
be deemed expedient, and to purchase, redeem, settle and pay off any debts duly
incurred.
p)
To undertake and to execute
any trust, the undertaking and execution whereof may seem desirable.
q)
To obtain and accept
donations and grants from Governments and Statutory Bodies: bequests, gifts and
trusts from any person or body corporate or otherwise and to give prizes,
donations, bequests and monetary assistance in furtherance of maintenance of
any of the objects of the CBA.
r)
To acquire by all lawful
means movable and immovable property and to apply both the capital and the
income there-from and the proceeds of the sale or mortgage thereof for and of
the objects of the CBA.
s)
To start or to sanction
and/or subscribe to funds or to stage a match or tournament, for the benefit of
players or persons who may have rendered service to the game of bridge, or for
their families, or to donate to a national sporting cause or Institution.
t)
To establish practice &
procedures for mandatory preparatory camps for Indian teams prior to
International
u)
To publish a periodical for
circulation to and to the benefit of the bridge players in India, in order to
have communication to & feedback from the member associations & bridge
players.
The object of CBA shall be towards the promotion of the object clause
as stated above and specifically to aid and
assist financially or otherwise any bridge project, to promote, advance and
develop the game of bridge and generally to do all such acts and things to
promote the cause of the game of bridge, and no portion of the income, funds
and property of the CBA shall be paid or transferred directly or indirectly to
any person by way of dividend, bonus, or otherwise. However, provided nothing
herein shall restrict the powers of the CBA under its object clause to pay in
good faith any allowance, compensation, remuneration or any other sum to any
office-bearer, member, Director, Associate-director, Assistant Director, Agent
or Representative or any other person or persons in consideration for any
services rendered or to be rendered to the CBA
v) To
establish a website pertaining to the CBA and the game
6. Registration
The Society shall be registered under Societies
Registration Act XXI of 1860 or any statutory law in force for the time being.
7.
Winding Up
The Society, that is, CBA shall not be
dissolved except at a General Meeting, specially convened for the purpose, and
by a resolution carried by a majority of two third of the votes cast in
accordance with Section 13 and 14 of the Societies registration Act 1860. In
the event of such dissolution of the Society that is, CBA, any assets that
shall remain in hand after satisfaction of all its debts and liabilities, shall
be handed over to a Body or Bodies having similar objects. Anything that cannot
be devoted for similar objects shall stand transferred to the Government.
All the incomes earnings, movable and/or immovable
properties of the CBA shall be solely utilized and applied towards the
promotions of its aims and objects only as set-forth in the Memorandum of
Association and no profit thereof shall be paid or transferred directly by way
of dividends bonus, profit or any manner whatsoever to the present or past
members or to any person claiming through any one or more of the present or
past members. No member of the CBA shall have any personal claim on any moveable
and immovable property or make any profit whatsoever by virtue of his
membership.
8. Executive Committee
The Names, Addresses,
occupations and designations of the present members of the General Body to whom
the management of the society is entrusted as required under section 2 of the
Societies Registration Act 1860, as applicable to the National Capital
territory of Delhi.
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S.NO
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NAMES & ADDRESSES
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OCCUPATION
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DESIGNATION
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1.
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Ashok Kumar Goel
61, Friends Colony (East)
New Delhi – 110 065
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President
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2.
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Arvind Vaidya
Manisha / 30 / A,
Sion (East), Mumbai
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General
Secretary
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3.
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Ashok M. Bhawnani
Park View, Little Gibbs Road
Malabar Hill, Mumbai – 400 006
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Treasurer
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4.
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Doshi Pankaj Bhupatrai
60, Vithalnagar Society, N.S.Road No. 12, JVPD Mumbai –
400 019
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Member
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5.
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Keshav Sakharam Samant
302, Ramakrishna Housing Society
Patharili Road, Dombivili (East) Mumbai – 421 201
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Member
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6.
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Arun Madhav Bapat
1 Ideal Aptmts., Akal Soc.
Compound
J.B.Nagar, Andheri (E), Mumbai
– 400 059
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Member
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7.
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R. Krishnan
13/2, Vidyaram Street, T. Nagar
Chennai – 600 017
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Member
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8.
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C. R. Badrinath
New No. 25 (Old No.10), College Road, Chennai – 600 006
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Member
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9.
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S.K.Ivengar
2/2 Edward Road
Bangalore – 560052
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Member
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10.
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Sunit S. Choksi
62, Sona Rupa, C.G. Road, Opp.
Lal Bunglow, Ahmedabad -380
006
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Member
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11.
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Subhash Gupta
S – 11, Greater Kailash II
New Delhi – 110 048
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Member
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12.
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Pritish Kushari
71, M.M.Ghosh Road, Dum Dum
Kolkata – 700 074 (W.B.)
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Member
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13.
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J.S.Kaul
5, China Bazar Road
Lucknow – 226 001
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Member
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14.
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B. Roy
1, Sewak ashram Road
Dehradun – 248 001 (Uttaranchal)
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Member
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15.
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Pankaj Mehta
Bunglow No. 2, Kanta Road
Moradabad – 244 001
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Member
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9. DESIROUS PERSONS
We, the
undersigned are desirous of forming a society named “CONTRACT BRIDGE ASSOCIATION ” under
the Societies Registration Act 1860, as applicable to the National capital
territory of Delhi, in Pursuance of this Memorandum of Association.
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S.NO.
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NAMES & ADDRESSES
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OCCUPATION
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signature
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1.
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Ashok Kumar Goel
61, Friends Colony (East)
New Delhi – 110 065
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2.
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Arvind Vaidya
Manisha / 30 / A,
Sion (East), Mumbai
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3.
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Ashok M. Bhawnani
Park View, Little Gibbs Road
Malabar Hill, Mumbai – 400 006
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4.
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Doshi Pankaj Bhupatrai
60, Vithalnagar Society, N.S.Road No. 12, JVPD Mumbai –
400 019
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5.
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Keshav Sakharam Samant
302, Ramakrishna Housing Society
Patharili Road, Dombivili (East) Mumbai – 421 201
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6.
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Arun Madhav Bapat
1 Ideal Aptmts., Akal Soc.
Compound
J.B.Nagar, Andheri (E), Mumbai
– 400 059
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7.
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R. Krishnan
13/2, Vidyaram Street, T. Nagar
Chennai – 600 017
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8.
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C. R. Badrinath
New No. 25 (Old No.10), College Road, Chennai – 600 006
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9.
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S.K.Ivengar
2/2 Edward Road
Bangalore – 560052
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10.
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Sunit S. Choksi
62, Sona Rupa, C.G. Road, Opp.
Lal Bunglow, Ahmedabad -380
006
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11.
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Subhash Gupta
S – 11, Greater Kailash II
New Delhi – 110 048
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12.
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Pritish Kushari
71, M.M.Ghosh Road, Dum Dum
Kolkata – 700 074 (W.B.)
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13.
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J.S.Kaul
5, China Bazar Road
Lucknow – 226 001
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14.
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B. Roy
1, Sewak ashram Road
Dehradun – 248 001 (Uttaranchal)
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15.
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Pankaj Mehta
Bunglow No. 2, Kanta Road
Moradabad – 244 001
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Rules and Regulations of CONTRACT
BRIDGE ASSOCIATION
1. INTERPRETATION
Every
reference in these Rules to a singular shall include the plural, and words
denoting masculine gender shall include the feminine gender, unless there is
something in the subject or context repugnant or inconsistent therewith.
Marginal notes and/or titles shall not affect the construction of any rule
howsoever.
a)
“State“shall mean any
territory described as such in the Constitution of India.
b)
“CBA” shall mean CONTRACT
BRIDGE ASSOCIATION.
c)
“The Act” shall mean the
Societies Registration Act XXI of 1860 and statutory amendments thereto.
d)
“Union Territory” shall
mean any territory described as such in the Constitution of India.
e)
“Year” shall mean, Official
year commencing from the 1st day of April and ending with 31st day of March of
the next calendar year.
f)
“Rules” shall mean the
Rules and Regulations of CBA in force from time to time.
g)
“Zone” shall mean the area
in which the affiliated members are grouped from time to time.
h)
“Championship” shall mean
any competition or contest recognized and/or sanctioned by CBA as such.
i)
“Open Tournament” shall
mean a competition, match, contest, tournament or Championship open to a
registered or unregistered player, as may be prescribed by the CBA from time to
time. “All India Tournament” shall mean any competition or contest recognized
and sanctioned by the CBA.
j)
“Player” shall mean a
bridge player, who is registered or un-registered with the CBA or its constituent
associations.
k)
“Registration fee” shall
mean the prescribed fee payable by a registered player to the CBA a constituent
Association / Organization for the period specified.
l)
“Registered Player” shall
mean a player duly registered with CBA.
m)
“Game” shall mean the game
of Bridge in its various forms.
2. FORCE OF RULES
Every Member of the CBA including a member of
an affiliated organization or and affiliated District Association and every
player participating in any tournament or match under the auspices of the CBA
shall be bound to conform to the Rules, Regulations in force from time to time.
3. MEMBERSHIP
The membership of the
society is open to any person who has attained the age of majority and he/she
is agreed to fulfill the terms and conditions of the society as herein after
referred without discrimination of caste, colour, creed, or religion but
subject to the approval of the Executive Committee. If the membership of a
person is refused on certain grounds the reason of refusal to be communicated
to the person concerned. The category of the members is as follows:
Ordinary Member
Any person as stated hereinabove, pays its membership admission fee
and yearly subscription shall be the ordinary member.
However, CBA may in future frame the rules for opting Life Member and
membership of Associations.
4. REGISTER OF MEMBERS
The
CBA shall maintain in its registered office a register of its members and shall
enter therein the following particulars:
a)
The names and addresses of
the members
b)
The date on which the
member was admitted
c)
The date on which a member
seized to be such membership
5. ADMISSION FEE AND ANNUAL SUBSCRIPTION
a)
All Members, shall upon application for membership be
required to pay an admission fee of Rs.100 (Rupees One Hundred only) at the
time of admission.
b)
All Members, shall be required to pay an annual
subscription of Rs.250 or as may be prescribed by the CBA from time to time,
for the official year or part thereof for which the same is due.
c) No
representative of a Member will have the right to attend and vote at any
meeting of the General Body and/or Executive Committee or any other Committee
of the CBA unless the subscription for the official year and other dues if any
have been paid as required.
d) Any
member who has failed or neglected to pay any amount due to the CBA either by way of subscription, surcharge or
amount due otherwise, may be given notice in writing calling upon the Member to
pay such amount within 30 days of the date of notice. If, before the expiry of the
period of notice, such defaulting Member fails or neglects to pay the amount
due, such member shall forthwith cease to be a member of the CBA. The Executive
Committee or a Constituted Attorney of the CBA will have the right to sue and
recover the amount due, including court charges and expenses from such
defaulting member.
e) If
a defaulting Member pays all the dues and the prescribed re-admission fee, he
may be re-admitted as a Member at the discretion of the Executive Committee. A
re-admitted Member shall pay any subscription falling due in the interval as if
such Member continued to be a member during such interval.
6. RIGHTS AND PRIVILEGES OF
THE MEMBERS
All
and every member of the CBA :
a)
shall have one vote at
every meeting
b)
shall be entitled to
participate in the meeting of the gathering of the society
c)
shall have rights to
inspect the books of accounts, minutes of proceedings of the General Body
meetings on any working day during business hours by giving reasonable notice
d)
shall be bound by the rules
and regulations and all by-laws which may be framed from time to time
e)
to administer the oath of
the office and loyalty of the society and/or its constitution to the President
of CBA.
7. OFFICIAL YEAR
The Official year of the CBA shall be from the
1st day of April, in one calendar year to the 31st day of
March in the succeeding calendar year.
8. GENERAL BODY
All the valid members of the CBA shall constitute the General Body.
9. FUNCTIONS OF THE GENERAL
BODY
i) Annual
General Meeting
The Annual General Meeting of the Members shall
ordinarily be held at the time of winter nationals and in any case not later
than 31 March following. The Secretary or the President shall give not less
than 21 day’s notice of the meeting to all Members and shall circulate with the
notice a copy of the agenda. The business to be transacted at the Annual
General Meeting shall include the following.
a)
To receive and adopt the
Annual Report.
b)
To receive and adopt the
audited balance sheet and the Income and Expenditure account as presented by
the Treasurer.
c)
To elect the office
bearers.
d)
To consider any
recommendation of the Executive Committee, and any motion, notice whereof is
given to the Secretary by any Member or Office-bearer, ten clear days before
the date of the meeting.
e)
To appoint auditors.
f)
To consider any other
matter introduced with the Chairman’s permission.
ii) Special
Meeting Of The Members
A
Special Meeting of the Members may be called at any time by the Resolution of
the Executive Committee or on a requisition in writing by at least one fourth
of the Members with voting rights or at the discretion of the President, to
consider such matters as may be mentioned in the resolution or requisition or
indicated in writing by the President. The Secretary shall give not less that
21 days clear notice of such meeting to all members and shall also circulate
with the notice a copy of the agenda.
In the case of an emergency, the President in
his discretion may convene a meeting at a shorter notice but of not less than
10 days.
On receipt of the intimation of a special
meeting of the Members, Members may propose any further matter including an
amendment of, or addition to and deletion from the Memorandum and Articles and
Rules and Regulations of the CBA. Such approval along with an explanatory note shall
have been posted to the Honorary
Secretary so as to reach him not later than 14 clear days and/or 7 clear days
as the case may be before the meeting. On receipt of such proposal, the
Secretary shall post to the Members a copy of the proposal, not less than 10
days or 3 days as the case may be before the meeting.
In the event of the Secretary failing to
convene a Special General Meeting, within 30 days of the receipt of a
requisition the requisitionists may themselves convene a meeting for the
purpose specified in the requisition at such place and time as may be
determined by them by giving the requisite notice as per these rules.
10. Executive Committee
The Executive Committee shall consist of not
less than 7 (seven) members and maximum 21 (twenty-one) members. It shall
consist of the President, FIVE Vice-Presidents, the Hon. General Secretary, TWO
Honorary Joint Secretaries &, the Honorary Treasurer. The Executive
Committee shall hold its meeting as and when necessary for which 21 days clear
notice will be required and the quorum will be 2/3 of the members of the
Executive Committee.
11. FUNCTIONS AND POWERS OF THE Executive Committee
The Executive Committee shall, save as
otherwise provided herein before, have power:
a)
To arrange finance if
required from Banks, Institutions, Individuals on reasonable terms and
conditions and the Executive Committee as a whole shall be liable for its
return.
b)
The Executive Committee
shall make plan for the future programme of the society.
c)
To publish, literature and
to propagate systems to approach the public pertaining to upliftment of status
of the society.
d)
To appoint, terminate and
fix duties of any staff
e)
The Executive Committee
shall hold meetings at least once in a month
f)
To accept donations,
charities, loans, grants, properties etc from public, other associations,
agencies, government department in the interest of the promotion of the aims
and objectives of the society.
g)
to carry out the objects of
The CBA specified in clause V of the Memorandum of Association.
h)
To prohibit any act or
practice by a Member which in the opinion of the Committee is detrimental to
the interest of the game and to deal with such member in any manner it may
think proper.
i)
To consider and deal with
all questions as to the right of representation at General meetings.
j)
To decide question of
eligibility of persons nominated or elected as members of the executive
committee.
k)
To determine penalties to
be inflicted on any member or any player for an infringement of the rules of
the game and of the rules of the CBA.
l)
To sanction open
tournaments and to prohibit the holding of unauthorized championships or
contest in the area under its control.
m)
To appoint one or more of
its members to act on the tournament committee of management of any
championship or open tournament held in the area under its jurisdiction.
n)
To delegate all or any of
its powers to a duly appointed committee or sub-committee.
o)
To enlist the services of
any person for any special purpose. Such person need not necessarily be a
member of the executive.
p)
To do all such other things
as may be necessary for the general welfare and conduct of the business of the
CBA.
The executive committee shall cause Rules to be
framed regarding the following and place the same at the next meeting of the
Executive Committee.
a)
Frame rules relating to the
office bearers and members of the Executive and Operations Committee
b)
Rules relating to various
expenditures by different office bearers relating to telephone bills, postage,
stationery and other office expenses.
c)
Rules relating to
expenditures of higher slabs and sanctioning authority thereof from Executive
Committee.
12. The
Committee shall meet at least once in three months in a calendar year
13. A
special meeting of the committee may be convened at any time at a short notice
by the president and shall be convened on a requisition to that effect being
made in writing by not less than six members of the committee. Such requisition
shall specify the object of the meeting proposed to be called and shall be sent
by registered post to the secretary. In an event of urgency of discussion and
lack of time to come together for a meeting, office bearers shall try to
utilize internet and teleconferencing facilities, as much as possible.
14. Except
for the first meeting of the committee after the election in the annual general
meeting, fourteen days’ clear notice of a meeting together with a copy of the
agenda shall be given to the members of the committee by the secretary.
15. Unless
otherwise determined, six members shall from a quorum of the committee meeting.
The President, or in his absence any one of the five Vice-Presidents, shall be
the Chairman of the meeting. In the event of equality of votes on any matter
under consideration, the chairman shall have a casting vote.
16. A
resolution numbered and circulated to the members by post, telegraph, or
otherwise, on being agreed to and approved in writing with or without
amendment, shall be as valid and effective as if it has been passed at a
meeting of the committee. Such resolution shall be ratified at the next meeting
of the committee.
17. The
committee shall have the power and discretion to institute or defend any action
or actions at law against the CBA and shall have the further power and
discretion to appoint and authorize a member or any other person to be the
constituted attorney of the CBA as may be required or considered necessary by
the committee for filing or defending the cases for and against the Society
CBA.
18. Subject
to the provisions of the Act, the committee shall have the power to fill in a
vacancy amongst the office bearers and of an auditor or auditors whenever such
vacancy occurs. Such appointment shall operate till the next annual general
meeting.
19. The
committee shall have the power and discretion to decide any disputes and
difference between members and matters referred to it by a member. A member
aggrieved by a decision or award of the committee may within 30 days file an
appeal to the General Body and the decision of the General Body shall be final.
20. As
in the case of the executive committee all committees and sub-committees will
have the authority to lay down the procedure for transaction of business,
unless such authority is restricted by the rules and regulations of the CBA
21. Members
of the Executive Committee (except when attending the annual general meeting)
and other committees required to attend a meeting any place other than place of
residence may be paid such traveling and other allowances as per traveling and
other allowances as per traveling rules laid down by the Executive Committee or
by prior permission of the president in writing.
The
Secretary of the CBA for the time being acting as ex-officio secretary and six
members elected at the annual general meeting as laid down hereafter shall form
the technical and development committee of the CBA and one of them shall be
nominated by the President as Chairman of the committee having a casting vote
in addition to his own.
The
ex-officio secretary and two members amongst the six longest in office shall
retire at every annual general meeting but will be eligible for re-election.
A
casual vacancy in the committee may be filled by the committee itself such new
members shall retire at the next Annual General Meeting and the places filled
by election.
22. OFFICE
BEARERS
a)
Nominations for Office
bearers shall be submitted by Member in the prescribed form ten clear days
before the Annual General Meeting at which such office bearers are to be
elected. No person shall be nominated as Office bearer if he is disqualified to
hold office as a Director under the Indian Companies Act. The election for
Office Bearers shall be held once in two years.
b)
The General Body shall
consist of all members and the following shall be the honorary office bearers
of the society:
i.
President - 1
ii.
Vice President - 5
iii.
General Secretary - 1
iv.
Joint Secretary -
2
v.
Treasurer - 1
c)
Members from ………….. to
………………
d)
“Office Bearers” shall hold
office in accordance with directives in force at the time-being, stipulated by
Ministry of Sports of the Government of India from time to time.
23. POWERS
AND DUTIES OF OFFICE BEARERS
i) THE
PRESIDENT:
a)
The President shall be
elected by the General Body. He shall preside, if present, all the meetings of
the General Body and of the Executive Committee and of any other Committee of
which he is a Member.
b)
In case of equality of
votes, the President shall have a casting vote.
c)
If in the opinion of the
president, any emergency has arisen which requires immediate action, which in
the normal course could be taken only after due approval of the Executive
Committee or the General Body as the case may be, he shall have the authority
to take such action as he deems necessary without such approval but after
making all possible efforts for reaching the Members of the Executive Committee
by using modern facilities of communication like internet, fax, teleconference
etc.
d)
He shall report details of
such actions taken at the next meeting of the General Body or the Executive
Committee, whichever in the ordinary course would have dealt with the matter
and obtain the necessary ratification.
e)
He may also obtain the
necessary approval on any matter of importance by circulation of resolution via e-mail or hard copy, to
Members of the Executive Committee and act on that basis.
f)
The President shall
exercise overall supervision to achieve the objectives of CBA.
g)
The President will also
undertake measures to improve the financial health of the CBA.
ii) VICE-PRESIDENTS:
a)
Five Vice-Presidents shall
be elected by the General Body. The President shall nominate one of the
Vice-Presidents as a Senior Vice-President to function as President in his
absence. In the absence of the President and the Senior Vice President, one
of the Vice-Presidents shall preside over the meetings and shall exercise all
the powers of the President.
b)
The Vice-Presidents shall
be FUNCTIONAL HEADS in CBA executive committee, each being responsible for
specific basic functions like:
§
Finance
§
Administration
§
Tournaments
§
Technical (bridge laws ,
amendments thereof, Code of practice for appeals committees etc
§
Publicity, media,
liaison with government & corporate
world.
c)
Each VP, as a functional
head will formulate plan in his/her area of operation & will Co-opt
competent individuals to achieve objectives. He /she may prepare a budget and
hand over the same to Treasurer after due approval by Executive Committee.
iii) GENERAL
SECRETARY:
a) The
General Secretary shall be elected by the General Body. He shall function as
the Secretary of the General Body and the Executive Committee. Unless otherwise
directed, the Secretary shall:
§
Keep and maintain the
minutes of the Annual General Meetings, Special Meetings of the General Body,
Meetings of the Executive Committee, Committees and sub-Committees appointed by
the Executive Committee and the Executive Committee in proper form and shall
cause them to be correctly recorded and confirmed.
§
Carry on all correspondence
in the name of the CBA.
§
Be in-charge of all
correspondence and records of the CBA, and such properties, articles and things
as may be entrusted to his care.
§
Upon the direction or with
the prior concurrence of the President, convene the Annual General Meeting, the
Special General Meeting of the Committee and Meetings of the Executive
Committee, and of such other Committees as the President may direct.
§
Circulate to all members of
the General Body and the Executive Committee a copy of annual report Of the
CBA.
§
Exercise general
supervision over all matters relating to the CBA in consultation with the VPs
and President.
§
Will ensure that necessary
reports are regularly submitted with the statutory bodies and such are minuted
and filed in records of CBA.
§
Do all necessary
correspondence with MOS, BFAME, WBF as required and as directed by the
executive committee.
vi) JOINT
SECRETARIES:
Two Joint Secretaries shall be elected by the
General Body. The Joint Secretaries shall carry out the work allotted to them
by the general Secretary, the President and the VPs whom they shall give their
co-operation in the discharge of their duties and to carry out the objects of
the CBA In the absence of the Secretary or on his inability to function, one of
the Joint Secretaries may be nominated as Secretary by the President. He shall
also act as ex-officio Secretary of any Committee to which he is attached as
such.
v) TREASURER:
i)
The Treasurer shall be elected by the General Body. He shall exercise
general supervision over the funds of the CBA. He shall receive all
subscriptions, donations and other monies and keep a regular account of
receipts and disbursements. He shall be responsible for all sums received by
the CBA from whatever source and shall issue receipts for the same on the
official form. He shall ensure that all monies received on behalf of the CBA
are first deposited in the bank account of the CBA before making any
disbursement from the same.
b) He shall also submit to the General Body
at its General Meeting a statement of Income and Expenditure Account, and
Balance Sheet both duly audited. The
Treasurer shall also prepare and recommend an annual budget valid for a period
of one year starting April 1st and ending 31st March of
the next official year for the approval of the Executive Committee. He shall
work in tandem with the VP (Finance) with regard to all above matters.
24. ELECTION & QUORUM
The
General Body in its annual meeting will elect its President and all the office
bearers and members after 2 years by secret ballot papers or by show of hands
as decided by the President.
The quorum of the General Body shall be 2/3.
The election proceedings of the CBA will be submitted in the office of the
Registrar of Societies in Delhi immediately after election is held by the
society.
25. SOURCES OF INCOME
a)
Admission fee
b)
Subscriptions
c)
Donations and Special
contributions
The income of the CBA
shall be recd from all sources which will be utilized only for the promotions
of the aims and objectives of the soc. Any surplus income of the soc will be
utilized as per the section 11 (V) of Income Tax Act 1961 or Amendment Act.
26. MANAGEMENT OF FUNDS
All
the income shall be deposited in the nationalized banks as approved by the
General Body of the CBA.
27. BANKERS / BANK
ACCOUNT
The
Bankers to the CBA may be changed from time to time as the Executive Committee
may deem expedient in the interest of CBA and inform the same during General
Body Meeting, for the General Body’s approval. The account of the CBA shall be
jointly operated by the Treasurer and the President or Secretary or any other
person nominated by the Executive Committee.
28. FILLING UP THE CASUAL
VACANCIES
The
casual vacancies may be filled by the resolutions passed by both the Executive
Committee and the General Body, till further election will be held by the CBA.
29. RESIGNATION
A member desiring to resign membership of the
CBA shall give a written intimation thereof to the Secretary and the Executive
Committee shall accept the same from the date of resignation provided no amount
is due from the Member so resigning.
30. EXPULSION / Termination of the Membership
A
member of the CBA is liable for expulsion / termination, provided that in the
opinion of the Executive Committee:
b)
The concerned Member or its
nominee has not complied or refuses to comply with the rules / regulations of
the CBA. OR
c)
The continuation of
membership of the concerned Member is likely cause disharmony in the
functioning of the CBA. OR
d)
The continuation of
membership of the concerned Member is likely to be detrimental to the objects
of the CBA. OR
e)
The concerned Member or its
Nominee is guilty of misconduct such as misappropriation of funds, misbehavior
etc.
f)
non-payment of subscription
cont for 3 months from the due date
g)
on his / her written
resignation
h)
on his/her death
Where the Executive Committee decides by 2/3rd
majority, that a particular member is liable for expulsion, it shall do the
following:
i.
Convene a meeting of
Executive Committee by giving at-least 21 days notice. Such Notice shall mention the name of the
member proposed to be expelled and the reasons for such expulsion.
ii.
The concerned member shall
be informed of such meeting at-least 14 days in advance and copy of the notice
shall be delivered to him by registered post.
iii.
The Committee shall also
inform the concerned member that he is entitled to present either orally or in
writing any explanation or defense on his behalf. The Committee shall also inform the member that he is entitled to
be present in the proposed meeting in which the proposed expulsion will be
taken up for a decision.
A member shall be expelled forthwith, provided
that a resolution to that effect is passed in the special meeting of Executive
Committee convened for that purpose, by 2/3rd majority of the
members present (with voting rights).
The expelled member shall not have any claim
over CBA or its office bearers.
It is further provided, that the Executive
Committee is authorized to suspend temporarily, such members, on whom notice of
expulsion has been served, till such time a decision is taken by the Executive
Committee on their expulsion.
31. APPEALS
All
the appeals should be referred to the General Body of CBA, the decision of the
General Body shall be final. The reason of rejection shall be communicated to
the member concerned.
32. RE-ADMISSION OF EXPELLED MEMBER
A member expelled under Rule 30 may be
re-admitted by the Executive Committee in its meeting if two-thirds majority of
those present vote for the such re-admission and provided also that the cause
of such expulsion has been removed to the satisfaction of the Executive
Committee and all arrears of dues at the time of expulsion are paid in full by
such Member along with the re-admission fees as may be prescribed.
33. VOTING – QUORAM
a)
Votes may be taken either
by show of hands or by ballot as may be decided by the President. All matters
capable of being so decided shall be decided by a majority vote, provided that
no amendment or addition to and deletion from the Memorandum and Articles shall
be adopted unless it is carried by a majority of total membership of the CBA or
by a majority of not less than two thirds of the Members present and voting.
b)
The record of the
proceedings of the Annual General Meeting and the Special Meeting shall after
the approval of the Chairman of the Meeting, be circulated within one month of
the meeting to the members of the CBA and then entered in the Minute book. The
Minutes shall be duly confirmed after correction, if any, and signed by the Chairman
at the next General Meeting.
c)
One third of the total
Members with voting rights shall form a quorum for a meeting of the Executive
Committee. If at any meeting, there is no quorum the meeting shall stand
adjourned for half an hour at the same time and place and shall continue until
the agenda is completed. No quorum shall be necessary for an adjourned meeting.
d)
Except for want of quorum,
no meeting of the Executive Committee once summoned shall be postponed or
cancelled, unless two-thirds of the members present and voting agree to such
postponement or cancellation.
34. PROXY
Any member of the Executive Committee, unable
to attend a meeting of the Executive Committee may authorize another person
(who may or may not be a member of the CBA) to attend the meeting and vote on
his behalf. Such an authorization shall be in the form of proxy duly stamped
and lodged with the Secretary of the CBA at-least seventy-two hours before the
meeting. The proxy will not entail any right to be heard at the meeting, or
vote except when a poll is demanded in accordance with the rules.
35. POLL
i)
At any General Meeting
unless a poll (before the declaration of the result of the show of hands) is
demanded by at least five members present and entitled to vote, a declaration
by the Chairman that a resolution has, either on a show of hands or by ballot,
been carried unanimously or by a particular majority or lost, and an enter to
that effect in the Minute book shall be conclusive evidence of its having been
passed or lost. If a poll is demanded, it shall be taken in such a manner as
the Chairman directs.
ii)
In case of any dispute as
to the admission or rejection of vote, the Chairman shall determine the same
and his decision shall be final and conclusive.
iii)
The demand for a poll on a
matter under consideration shall not prevent the continuance of a meeting for
the transaction of any other business. On poll shall be demanded on the
election of the Chairman of a meeting.
36. CODE OF DISCIPLINARY REGULARIONS
The Executive Committee shall have the power to
expel, suspend or otherwise discipline a player for any of the following
reasons.
i)
In case of any impropriety/
fraud committee by the said player.
ii)
In case of misbehavior with
officials or fellow contestants during various
bridge competitions or contests or during meeting of the council,
Executive Committee, or any other bridge related forum.
iii) The Executive Committee shall appoint a
“Disciplinary Committee” which shall consist of 5 members.
iv) Complaints
against a player for misconduct shall be referred to the “Disciplinary
Committee” unless the Executive Committee decides otherwise.
v) The
disciplinary Committee shall establish ad-hoc procedures for the hearing of any
charges, keeping in mind the convenience of the parties and the right to be
heard.
vi) No
action shall be taken by the Executive Committee or the Disciplinary Committee
without first
§
notifying the accused
player of the nature of the charges against him.
§
Allowing sufficient time
for the accused to answer such charges, whether in person, by representative or
by affidavit.
vii) the “Disciplinary Committee” shall
investigate the complaints and in connection therewith may adjudge after notice and an opportunity
to be heard that the player be reprimanded, censured, suspended, expelled or
any combination of the proceeding or otherwise be disciplined as a player. No
suspension or expulsion so adjudged by the disciplinary committee shall become
effective until approved by a majority vote of the whole Executive Committee.
The Executive Committee decision is final.
37. FINANCE
The funds of the CBA shall be under the control
of the Executive Committee which will have the power to spend such sums of
money as they deem proper for carrying out the aims and objects of the CBA.
38. INTERPRETATION OF RULES
i)
Any point not covered by
these rules, shall be decided in the light of the Rule or Rules most nearly
applicable, and in accordance with the general spirit of the said Rules.
ii)
at the General Body and the
Executive Committee meeting the President shall have the right to interpret the
rules and decide all points of order or procedure, and his decision thereof
shall be final and binding.
39. ALTERATION OF RULES & REGULATION
The CBA may from time to time after all or any
of these rules and regulations and make new rules and regulations to the
exclusion of or in addition to or any of the regulation for the time being of
the CBA and the rules and regulation so made and for the being in force shall
be deemed to be the rules and regulations of the CBA of the same validity as if
they had been originally contained in these presents and shall be subject in
like manner to be altered or modified subsequently be an appropriate special
resolution carried out by at least two-third majority in any General meeting.
No alteration in the Rules and regulation shall
be made without the prior approval of an appropriate authority of the Income
Tax Dept.
40. ASSETS & LIABILITIES
All assets and liabilities of the CBA prior to
registration shall stand vested in the CBA with effect from the date of
registration.
41. DISSOLUTION OR WINDING UP
The CBA shall not be dissolved except at a General
Body meeting, specially convened for the purpose, and by a resolution carried by
a majority of two-third of the votes cast in accordance with Sections 13 and 14
of the Societies registration Act 21 of 1860. In the event of such dissolution
of the CBA, any assets that shall remain in hand after satisfaction of all its
debts and liabilities, shall be handed over to a Body or Bodies having similar
objects. Anything that cannot be devoted for similar objects shall stand
transferred to the Government.
42. INDEMNITY
Every office-bearer and member of the committee
or employee of the CBA permanent or temporary, acting for the CBA shall have
the right of indemnity and it shall be the responsibility of the committee to
pay out of the CBA all costs, expenses and losses incurred by such person. The
committee shall be liable by reason of any contract entered into act or thing
done by him in the discharge of his duties.
43. AUDIT
The accounts of the society shall be audited at
least once in a year by a qualified auditor appointed by the Executive
Committee.
44 TENURE
The Tenure of the Executive Committee of the
CBA shall be for 2 years
45. AMMENDMENT
Any amendments in the Memorandum of Association
and Rules and Regulations will be carried out in accordance with sections 12
and 12 A of the Societies Registration Act 1860, as applicable to the National
Capital Territory of Delhi
46. LEGAL PROCEEDINGS (Under Section 6 of the Act)
The CBA may sue or be sued in the name of the
President of CBA as per provision laid down under the Provision 6 of the
Societies Registration Act 1860 as applicable in the National Capital Territory
of Delhi.
47. ANNUAL LIST OF THE EXECUTIVE COMMITTEE
Once in every year, a list of the office
bearers and members of the Executive Committee shall be filed in the office of
Registrar of Societies, Delhi as required under section 4 of the Societies
Registration Act 1860 as applicable in the National Capital Territory of Delhi.
48. APPLICATION OF THE ACT
All the provisions of the Societies
Registration Act 1860 as applicable to the National Capital Territory of Delhi
shall apply to CBA.
49. ESSENTIAL CERTIFICATE
Certified that this is the correct copy of the
Rules and Regulations of CBA.
i.
PRESIDENT ……………………………………………..
ii.
GENERAL SECRETARY ……………………………………………..
iii.
TREASURER ……………………………………………..
Place: DELHI
Dated:
I know the aforesaid persons who have signed
this memorandum in my presence
Date:
Notary
Full Name & Address with Seal
